Privacy Policy

Last Updated: August 23, 2026

Octo Pilot ("Octo Pilot," "we," "us," or "our") respects your privacy and is committed to protecting the personal information and data you provide when using our website, applications, and social media management services.

This Privacy Policy explains how we collect, use, store, disclose, and protect information when you visit OctoPilot.Studio, create an Octo Pilot account, connect third-party social media accounts, or otherwise use our services (collectively, the "Service").

By using Octo Pilot, you acknowledge the practices described in this Privacy Policy.

1. Information We Collect

We may collect information directly from you, automatically through your use of the Service, and from third-party platforms you choose to connect to Octo Pilot.

A. Account Information

When you create or manage an Octo Pilot account, we may collect information such as:

• Your name

• Email address

• Username

• Company or organization name

• Account preferences

• Login and authentication information

• Communications with our support team

Passwords are stored using appropriate security and hashing practices and are not intended to be stored in plain text.

B. Connected Social Media Account Information

Octo Pilot allows users to connect social media accounts and services that may include, but are not limited to:

• Facebook

• Instagram

• TikTok

• YouTube

• Google

• X

• Other supported social networks and publishing platforms

When you authorize a social media account, Octo Pilot may receive information permitted by the permissions you grant to that platform.

Depending on the platform and permissions granted, this may include:

• Account or profile identifiers

• Account names and usernames

• Profile information

• Pages, channels, profiles, or business accounts you manage

• Access tokens or authorization credentials

• Permissions granted to Octo Pilot

• Posts and other content

• Media files

• Comments or messages, when expressly authorized

• Post performance information

• Audience or engagement statistics

• Account insights and analytics

• Publishing status and related information

Octo Pilot only intends to request permissions reasonably necessary to provide features that you choose to use.

C. Content You Provide

When you use Octo Pilot to create, upload, schedule, publish, or manage social media content, we may process and store:

• Images

• Videos

• Captions

• Text

• Hashtags

• Links

• Thumbnails

• Titles and descriptions

• Scheduled publication dates and times

• Draft posts

• Publishing instructions

• Other materials you provide

We refer to these materials collectively as "User Content."

D. Usage and Technical Information

We may automatically collect technical information concerning your use of Octo Pilot, including:

• IP address

• Browser type

• Device type

• Operating system

• Login timestamps

• Pages or features accessed

• Error and diagnostic information

• Security logs

• General usage information

We may use cookies or similar technologies where necessary to operate, secure, remember preferences for, and improve the Service.

E. Payment Information

If Octo Pilot offers paid plans or services, payment information may be processed by a third-party payment processor.

Octo Pilot may receive limited transaction information such as:

• Payment status

• Subscription level

• Billing name

• Transaction identifier

• Last four digits or limited identifying information relating to the payment method

We generally do not intend to directly store complete payment-card information when payment processing is performed by a third-party payment processor.

2. How We Use Information

We may use information collected through Octo Pilot to:

• Create and manage user accounts

• Authenticate users

• Connect authorized social media accounts

• Maintain social media integrations

• Schedule and publish content at your direction

• Retrieve authorized information from social media platforms

• Display social media account information

• Provide reporting, analytics, and insights

• Maintain drafts and scheduled posts

• Provide customer support

• Diagnose technical problems

• Detect abuse, fraud, or unauthorized access

• Protect the security and integrity of the Service

• Maintain records necessary to operate our business

• Process subscriptions or payments

• Communicate important service information

• Improve Octo Pilot features and performance

• Comply with applicable laws and lawful requests

• Enforce our Terms of Service

Octo Pilot does not use authorization from a connected social media account to publish content without an action, instruction, configuration, or scheduling decision made by an authorized Octo Pilot user.

3. Social Media APIs and Third-Party Services

Octo Pilot relies on APIs, authentication systems, and other services provided by third-party social media companies.

When you connect a third-party account, your use of that platform remains subject to that platform's own terms, privacy policies, developer policies, and account settings.

Information received through third-party APIs will be used only to provide or improve features associated with the functionality for which access was granted, subject to applicable platform requirements.

Google API Data

Where Octo Pilot accesses information through Google APIs, Octo Pilot's use and transfer of information received from Google APIs will comply with the Google API Services User Data Policy, including its Limited Use requirements.

Google or YouTube information obtained through authorized APIs is used only for functionality requested by the user, such as connecting a channel, managing authorized content, publishing content, or displaying authorized channel or content information.

Meta / Facebook / Instagram Data

Information received through Meta technologies, including Facebook and Instagram APIs, is used only for functionality authorized by the user and permitted under Meta's applicable platform policies and permissions.

This may include connecting Pages or Instagram professional accounts, publishing authorized content, retrieving authorized account information, managing authorized interactions, or displaying analytics when the user has granted the applicable permissions.

TikTok Data

Information received through TikTok APIs is used only for authorized Octo Pilot functionality and in accordance with applicable TikTok developer requirements.

Other Platforms

Similar principles apply to information obtained through other supported social networks, including X and any platforms Octo Pilot may support in the future.

4. Access Tokens and Authorization Credentials

Social media platforms may provide Octo Pilot with access tokens or similar credentials after you authorize a connection.

These credentials allow Octo Pilot to communicate with the platform on your behalf within the permissions you approved.

Octo Pilot uses these credentials only for authorized functions of the Service.

We do not ask users to provide their social media account passwords when an official OAuth or platform authorization process is available.

Access may expire or be revoked by you or the applicable social media platform at any time.

5. How We Share Information

We do not sell your personal information or social media account data.

We may disclose information only where reasonably necessary to operate Octo Pilot, including to:

Service Providers

We may use third-party providers for services such as:

• Web hosting

• Cloud infrastructure

• Email delivery

• Database hosting

• Security

• Error monitoring

• Payment processing

• Customer support

• Analytics

These providers may process limited information as necessary to perform services for Octo Pilot.

Connected Social Media Platforms

Information and User Content may be transmitted to social media platforms when necessary to perform actions you request, including publishing or scheduling content.

Legal Requirements

We may disclose information where we reasonably believe disclosure is required to:

• Comply with applicable law

• Respond to a valid court order, subpoena, or government request

• Protect our legal rights

• Investigate fraud or abuse

• Protect users or the public from security threats or unlawful activity

Business Transfers

If Octo Pilot is involved in a merger, acquisition, financing, restructuring, sale of assets, or similar business transaction, information may be transferred as part of that transaction subject to applicable privacy requirements.

6. We Do Not Sell Social Media User Data

Octo Pilot does not sell, rent, or commercially trade personal information obtained through connected social media APIs.

We do not sell access tokens or authorization credentials.

We do not use data obtained through a connected social account for unrelated advertising or data-broker purposes.

7. Data Retention

We retain information only for as long as reasonably necessary to:

• Provide the Service

• Maintain your account

• Fulfill the purposes described in this Privacy Policy

• Maintain security and fraud-prevention records

• Satisfy accounting or legal obligations

• Resolve disputes

• Enforce agreements

Information associated with connected third-party accounts may be removed or made inaccessible after the applicable account is disconnected, authorization expires, or a valid deletion request is completed, subject to legal, security, backup, and platform-specific requirements.

Backup copies may remain temporarily within secure backup systems until those backups are overwritten or deleted according to our normal retention processes.

8. Disconnecting Social Media Accounts

You may revoke Octo Pilot's access to a social media account through the applicable social media platform's account or security settings.

You may also disconnect supported accounts from Octo Pilot when that functionality is available within your account.

Disconnecting an account prevents future authorized API access once the applicable authorization is revoked or expires.

Disconnecting a social media account does not necessarily delete your entire Octo Pilot account.

For complete deletion instructions, please see our Data Deletion page.

9. Data Deletion Requests

Users may request deletion of their Octo Pilot account and associated personal information.

Requests may be submitted through:

Email: [[email protected]]

Website: OctoPilot.Studio

Please use the subject line:

Octo Pilot Data Deletion Request

We may request reasonable verification that you are authorized to request deletion of the account.

Upon a valid request, we will delete or anonymize personal information that we are not legally or contractually required to retain, in accordance with applicable laws and relevant social platform requirements.

Additional instructions are available on our Delete Data page.

10. Security

We use reasonable administrative, organizational, and technical measures intended to protect information against:

• Unauthorized access

• Unauthorized disclosure

• Loss

• Misuse

• Alteration

• Destruction

No internet-based service can guarantee absolute security. Accordingly, we cannot guarantee that information will never be accessed, disclosed, altered, or destroyed through a security breach.

Users are responsible for protecting their Octo Pilot account credentials and immediately notifying us if they believe their account has been compromised.

11. Your Privacy Rights

Depending on your location, you may have legal rights concerning your personal information, including the right to:

• Request access to personal information

• Request correction of inaccurate information

• Request deletion

• Request a copy of certain information

• Object to or restrict certain processing

• Withdraw consent where processing is based on consent

• Revoke access granted to connected platforms

• File a complaint with an applicable data protection authority

To exercise a privacy right, contact:

[[email protected]]

We may need to verify your identity before processing certain requests.

12. California Privacy Rights

Residents of California may have additional rights under applicable California privacy laws.

Depending on whether those laws apply to Octo Pilot and the particular processing involved, eligible users may have rights to request information about personal information collected, request correction or deletion, and exercise other rights provided by law.

Octo Pilot does not sell personal information in the traditional sense and does not sell social media API data.

We will not discriminate against users for exercising applicable privacy rights.

13. International Users

If you access Octo Pilot from outside the United States, information may be processed or stored in the United States or other countries where our service providers operate.

Where applicable, we will process personal information in accordance with applicable privacy and data protection requirements.

Users located in jurisdictions such as the European Economic Area or United Kingdom may have additional rights concerning access, correction, deletion, restriction, objection, data portability, and withdrawal of consent.

14. Children's Privacy

Octo Pilot is intended for business, professional, organizational, and creator use and is not directed toward children under 13 years of age.

We do not knowingly collect personal information directly from children under 13.

If we learn that information has been collected from a child in violation of applicable law, we will take reasonable steps to delete it.

15. Third-Party Websites and Services

Octo Pilot may contain links to or integrations with third-party websites and services.

We are not responsible for the privacy practices, content, security, or policies of third parties.

Users should review the applicable privacy policies and terms of any external service they use.

16. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect:

• Changes to Octo Pilot

• New social media integrations

• Changes in applicable laws

• Changes to platform or API requirements

• Changes to our business practices

When the policy is updated, we will revise the "Last Updated" date at the top of this page.

Where required by law or where a change materially affects how previously collected information is used, we may provide additional notice or obtain additional consent.

17. Contact Us

Questions, concerns, or requests concerning this Privacy Policy or Octo Pilot's data practices may be sent to:

Octo Pilot
Website: OctoPilot.Studio
Email: [[email protected]]
Mailing Address: [Insert Business Mailing Address]